Dealership Administrative Assistant
Jessup, Maryland•Full-time
$19 - $21 hourly
$19 - $21 hourly
About the Job
Bob’s Motorcycles is seeking a detail-oriented and customer-focused Dealership Administrative Assistant to support the daily operations of our dealership in Jessup, MD.
This position plays a key role in supporting the Finance and Sales Department through deal processing, title and registration administration, bookkeeping support, and general office operations. The ideal candidate is organized, accurate, proactive, and comfortable managing multiple priorities in a fast-paced environment.
This position plays a key role in supporting the Finance and Sales Department through deal processing, title and registration administration, bookkeeping support, and general office operations. The ideal candidate is organized, accurate, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Schedule is Tuesday through Saturday. Flexible hours may be available.
Key Responsibilities
Administrative Support
- Answer and direct incoming phone calls professionally and courteously
- Maintain organized digital and physical filing systems
- Assist management with reporting, data entry, and administrative projects
- Provide administrative support to the sales, service, and parts departments
- Maintain accurate financial and operational records
- Assist with bookkeeping and accounting-related tasks
- Support month-end and year-end closing processes
- Perform additional administrative duties as assigned
Finance & Sales Support
- Verify, prepare, and submit tag and title paperwork accurately and on time
- Process in-state and out-of-state title documentation
- Prepare and maintain deal jackets and sales files
- Ensure sales documentation is complete, compliant, and properly filed
- Coordinate with lenders, MVA, and tag agencies as needed
- Track and follow up on outstanding paperwork and title requirements
- Enter new motorcycle inventory and invoices into dealership management systems
- Process and enter tag and title invoices
- Maintain lot books and title records
- Process used motorcycle purchases, trade-ins, and loan payoffs
- Prepare payments associated with vehicle purchases and payoffs
- Submit service contracts and other F&I products
- Stay current on title and registration regulations and requirements
Qualifications
- Previous administrative, office, bookkeeping, or dealership experience
- Previous tag and title experience preferred
- Strong computer skills, including Microsoft Office
- Experience with VITU OLRS is a plus
- High level of accuracy and attention to detail
- Strong organizational and time-management skills
- Ability to manage multiple priorities and meet deadlines
- Strong problem-solving and critical-thinking abilities
- Basic accounting and bookkeeping knowledge
- Ability to read and interpret sales agreements, procedural documents, and title regulations
- Excellent communication and customer service skills
- Reliable, self-motivated, and team-oriented
- Ability to pass a criminal background check and drug screening
Compensation
$19-$21 per hour based on experience and qualifications.
Benefits
Full-Time Employees
- 90% employer-paid health insurance
- Paid vacation
- Paid sick leave
- Paid holidays
- 401(k) retirement plan
- Optional dental, life, and disability insurance
- Employee Assistance Program
- Employee discounts
Why Join Bob's Motorcycles?
- Join a passionate motorcycle-focused team
- Professional, friendly, and supportive work environment
- Stable, established dealership with a strong reputation
- Opportunity to learn and grow within the powersports industry
- Work-life balance and flexible scheduling options
How to Apply
Please submit your resume and include the following information:
- Experience processing in-state and out-of-state titles
- Preference for full-time or part-time employment
- Scheduling availability
- Desired compensation range
Bob’s Motorcycles is conveniently located between Baltimore and Washington, DC in Jessup, Maryland.
This position is an excellent fit for candidates with experience as an Administrative Assistant, Office Administrator, Title Clerk, Dealership Administrator, Office Coordinator, Accounts Receivable Clerk, Bookkeeper, Finance Assistant, or Automotive Dealership Administrative Professional.
About Bob's Motorcycles
WIth over 40 years in the motorcycle industry, Bob's Motorcycles is a top industry leader for motorcyclists worldwide. From rare vintage motorcycles to service and restoration; to acquisition, servicing and enjoyment of the newest models; to the accessories and riding gear that allow a rider to truly enjoy his or her motorcycle to the utmost, all can be found under the roof of one of the country's most exciting, friendly and fun destination dealerships. Bob's Motorcycles strives to provide every rider "The Ultimate Motorcycling Experience." Bob's Motorcycles is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Bob’s makes reasonable accommodations during all aspects of the employment process, including during the interview process. Bob’s Motorcycles is a Drug Free Workplace.